Meeting
Industry meetings, forums, launches. Venue, guests, staging, registration and delivery.
MICE · MEETINGS & INCENTIVES
Bring the meeting,
the reward and the room
under one plan.
Meetings, incentive travel, gala dinners, dealer conferences and exhibition hosting — from venue and staging to on-site delivery, with one local team accountable.
STBHighest-level travel agent licence
NATASSingapore travel agents association
SME 500Singapore SME 500 (2025)
5.0Google Maps · 3,600+ reviews
WHAT IS MICE
MICE is not four letters.
It is four different rooms.
Meeting, Incentive, Conference, Exhibition. They share one thing — many people in one place at one time — but the flow, rhythm and risks are completely different. A single template applied to every event will fail on the day.
Incentive
Reward travel and recognition. Hotels, exclusive experiences, dinners and destination flow.
Conference
Dealer conferences and annual meetings. Plenary, breakouts, awards and multi-day hosting.
Exhibition
Exhibition hosting, stand build, transport and guest flow during the show.
01
Five frequent programmes.
Take the full scope, or hand us one segment.
Meetings & forums
Industry summits, product launches, partner meetings. Venue sourcing, agenda design, guest coordination, registration, staging and AV, and on-site delivery.
Incentive travel
Reward travel for top performers. Hotels, exclusive experiences, yachts, dinners and Singapore–Malaysia extensions; the point is to feel recognised.
Annual dinner · awards
From creative theme, venue and staging to performances, menu and awards flow. 50–500 guests in a hotel ballroom or unique venue.
Dealer conference
Multi-day registration, plenary and breakouts, VIP dinner, awards and post-conference team building. The hardest test of parallel coordination.
Exhibition & stand hosting
Stand design and build, show-period hosting, guest flow, transport and interpretation. Managing the experience outside the stand, too.
FULL-SERVICE SCOPE
One event.
All of these at once.
The problem is rarely “no supplier”. It is suppliers waiting for each other. The value of full-service delivery is one person accountable for every interface.
Venue
Convention centres, hotel ballrooms, unique venues, outdoor and waterfront spaces
Catering
Chinese, Western, buffet, halal, vegetarian, cocktails and gala menus
Staging & AV
Stage, lighting, sound, LED, registration and exhibition stands
Accommodation
Group rooms, VIP rooms, early check-in / late check-out and rooming management
Transport
Airport transfers, corporate fleets, coach dispatch and driver management
Crew
Project managers, bilingual hosts, interpreters, photography and ushers
Registration
Sign-up, lists, check-in, badges, seating and rooming
Contingency
Weather, medical, flights, equipment and staffing plans
PRO-MICE
The Pro-MICE
delivery system.
“Something will change.
The question is who decides when it does.”
Dedicated on-site PM
One project manager from pre-event coordination to close-down. Decisions happen on site, not back in the office.
Bilingual crew
English / Chinese project managers and crew, with sector-aware bilingual hosts. International guests and local teams stay in the same conversation.
ABC contingencies
Plans B and C are prepared before the event. Weather, equipment, flights or staffing changes switch according to the plan.
Medical contacts
Direct contacts with local medical providers; urgent cases are referred through an established process.
Stop-work mechanism
The PM has the authority to stop any element that becomes unsafe or unacceptable, and switch to an alternative.
02
Venue types and what they suit.
Singapore is dense with venues, but every one has minimum spend, access times and build restrictions. Choose the venue after the event, not from a photograph.
Large meetings · exhibitions · dealer conferences
Marina Bay Sands Expo, Suntec Singapore, Singapore Expo. For 300+ guests needing a plenary, breakouts and exhibition space.
Annual dinners · awards · galas
Fullerton, Raffles, St. Regis, Shangri-La, RWS. For events that need catering, stage and accommodation in one place.
Launches · welcome receptions · brand events
Gardens by the Bay, National Gallery, ArtScience Museum. Strong sense of place, but stricter build and catering rules.
Incentives · team building · sunset dinners
ONE°15 Marina, Sentosa Cove, Keppel Bay, Sentosa. For light builds and experience-led programmes.
BUDGET
How the budget
usually splits.
A planning reference, not a quote. Actual percentages depend on group size, venue grade, catering standard, build complexity and season.
03
Planning rhythm.
Leave enough time and you keep more options. Peak season venues and hotels need to be locked earlier.
30–1004–6 weeks ahead
Venue and catering options are relatively flexible; avoid last-minute dates.
100–3006–8 weeks ahead
More detailed grouping, transport and accommodation; venue availability tightens.
300+8–12 weeks ahead
Multiple venues, suppliers and staggered flows; a longer confirmation cycle.
Peak season2–4 weeks earlier
Chinese New Year, May, summer, National Day and year-end are Singapore's corporate event peaks.
Urgent projects can be accelerated, but venue and hotel options shrink. We will flag timing risk in the proposal.
FAQ
MICE questions.
Can't find an answer? Send us the brief — we usually reply within one business day.
Start an enquiry →What is the difference between full-service and individual bookings?
Individual booking covers one element, such as venue or transport. Full-service delivery gives one project manager responsibility for venue, catering, staging, transport, crew and contingency — fewer interfaces and clearer accountability.
What group sizes can you handle?
Regularly 50–500; 1,000+ can be delivered with convention centres and supplier partners. The larger the group, the more critical the lead time and venue choice.
How quickly can you produce a proposal?
Usually 3–5 business days for a first proposal; urgent projects can be accelerated. Venue availability and pricing are subject to confirmation.
Can we book only the annual dinner?
Yes. You can also book only a meeting, incentive trip, exhibition hosting or corporate transport.
Can we settle in Singapore?
Yes. Contracts and settlement are with the Singapore entity; invoices are available. Cross-border payment and terms are confirmed per project.
How do you control on-site risk?
Dedicated PM, ABC contingencies, direct medical contacts and a stop-work mechanism; key suppliers and equipment are confirmed in advance, with backups on site.
START A CONVERSATION
Send the event goal, group size and dates.
We will come back with a workable first version, then spend the budget where it matters.
Start an enquiry →
WhatsApp us
Or call +65 9025 7976 · China +86 157 1284 9551
gktravelpteltd@gmail.com